Every venue task, in order.

How the venue checklist works

The tasks fall into four phases. Twelve months out you set your guest count, budget band, and shortlist three venues by capacity and location. You also visit at the right time of day and collect line-item quotes. Six months out you confirm capacity for every event, verify catering rules, check logistics, and book the venue with a deposit. In the final months you review contract terms, confirm timings, and get written confirmation of inclusions. In the last month you reconfirm every detail and share the day-of contact plan.

The category view groups the same tasks by the work itself — research and shortlisting, venue visits, booking and deposits, contract and terms, and final confirmations — so you can focus on one area at a time.